Accession Number : ADP002750

Title :   Mechanized Contract Document Preparation and Abstract System,


Personal Author(s) : Bono,T. L.

Report Date : 1983

Pagination or Media Count : 5

Abstract : We have developed a system that revolutionizes contract document preparation by taking advantage of state-of-the-art technology in combining the functions of word processing (WP) and data processing (DP). This system has been proven effective in reducing document preparation time, in producing a better quality document, and reducing document errors. The system simultaneously captures data to be abstracted and fed into a Management Information System (MIS) ensuring that the contract document and abstracted data in the MIS are identical. Since contract documents are mostly text, the WP capability was most important, yet the abstract of specific information could not be accurately and efficiently captured in WP mode. To streamline the data capture portion of the system for abstracting, DP was needed. Finally, to produce a finished product containing both the text and abstracted data, WP and DP had to be efficiently integrated. Through complex software development, we supplemented the vendor software development, we supplemented the vendor software to build a successful prototype system that is undergoing acceptance testing. The system is still in its infancy, but it has taken great strides in increasing the efficiency of contractual document preparation and abstracting. Yet to come is distributed processing of edit and validation routines currently being accomplished on the mainframe computer. (Author)

Descriptors :   *Government procurement, *Contract administration, *Management information systems, Data processing equipment, Office equipment and supplies, Automation, Productivity, Operational effectiveness, Management planning and control, Planning, Management, Research management, Acquisition, Symposia

Distribution Statement : APPROVED FOR PUBLIC RELEASE